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HOW TO: Plan and Book a Train Trip in India

by Globetrooper Todd | 13 Responses
Plan Book India Rail Train Tickets

I love Indian train travel. The journey itself is always an adventure, and if you’re in the right class, the ride is very comfortable. How many other countries would you visit just to ride the trains? Yes, seriously, it can be that good.

But the process of booking fully-confirmed tickets can be daunting for newcomers. With such a complex ticketing system, it’s difficult to make sense of routes, scheduling and availability. But never fear, we’ve put together a step-by-step guide to planning and booking Indian train tickets.

The Broad Strokes…

  1. Build Itinerary: Plan your route and choose the most enjoyable trains
  2. Find Availability: Use the foreign tourist quota if necessary
  3. Reserve Tickets: Go to the station with all the forms pre-filled
  4. Check Wait-Lists: But avoiding joining them if possible

All of these steps sound easy enough, but remember, this is India.

Step 1: Build Itinerary

Start Early

When I booked tickets three weeks ago for our train trip next week, I was placed at number 18 on the waiting list. That means at least 18 people had to cancel for me to just get a seat, not even a sleeping berth. In my case, another 14 people had to cancel for me to go from ‘just a seat’ to a full sleeping berth. Complicated yet?

There’s a bigger problem. If I’m in a group of people and we all start on the waiting list, there’s almost no chance that we’ll be sitting together because we’re automatically given whichever seat last cancelled. We could be spread out all over the train, which is why it really pays to book ahead.

What makes an ‘enjoyable’ train?

This is very much personal preference, but here’s my criteria for choosing trains:

  • Firstly, I don’t want to board or disembark at ungodly hours (7am to 11pm is fine)
  • Secondly, I want a train with multiple 10+ min stops (to meet locals, eat local, etc.)
  • Lastly, I prefer trains without full meal services (I’ll explain this below)

The thing I loved most about our recent 12,000km circumnavigation of India by rail was hopping off the train in the middle of nowhere for a chai and a chat with the locals. You can actually have quite an interesting exchange with locals in only 10 minutes. Plus I loved trying the local food on the railway platforms. Some trains go an entire day with only a few 2-minute stops. Others stop 50 times a day. So I look for a train that has multiple 5-10+ minute stops during the day.

A train with full meal service generally doesn’t stop as much and doesn’t give you as much opportunity to try the local platform food. Also, the aisle traffic increases dramatically with waiters running up and down the carriage constantly. Again, this is just my preference, but I really do prefer the slower trains that stop more often and leave the food up to you.

As a general rule, any train named “Rajdhani” is a full meal service car. Rajdhanis are generally the fastest trains between two points and usually originate or terminate in Delhi. Most people I know prefer to travel by Rajdhani, but again, my personal preference is the less commercial option.

The Tough Part: Finding Availability

If you’re like me, you don’t plan trips months ahead; at most a few weeks. Normally, that would give you plenty of time to arrange a train itinerary, but not in India. You may be put on a wait-list even if you book two months out.

Say hello to the Foreign Tourist Quota (FTQ). That’s right, the kind folk at Indian Railways put aside a certain quota for foreign tourists. Don’t feel too special though, they also have a quota for females and a few other minorities. The FTQ doesn’t exist on all trains, but if you spend some time looking in the right place, you may strike gold.

I highly recommend you use the website eRail.in to build your itinerary and find availability. It’s not the prettiest or most user friendly, but it works pretty well. It also allows you to search the FTQ, which has proven very handy for our next trip since all but one leg are booked on this quota. Here are some steps to get you started with eRail.in:

eRail.in – Finding trains Between Two Points

  • Go to eRail.in
  • Select the departure and arrival cities from the drop-down lists
  • Select the departure date from the calendar
  • Click the link that looks like City 1 > City 2 (see picture)
  • Look at the weekly matrix to find a train that runs on the day you want
Build Rail Itinerary on eRail.in

1) Departure city, 2) Arrival city, 3) Departure Date, and 4) the link to view the Train List

When you see the list of trains between two points, you should start by looking for the trains that run on the day your require. Even though you’ve chosen a date of departure, all trains between those points will show up. The date is used for the next step when you want to check for availability.

Step 2. Find Availability

Once you shortlist the trains that run on the right day, you can choose those that run at reasonable times (not departing at 3am, for example). And then once you shortlist those trains, you can click on each train to view its schedule. This is where you can refer to my tips above for finding an enjoyable train (10+ minute stops during the day, no meal service, etc.)

eRail.in – Searching for Availability

  • First, find the trains between two points that run on the day you want (see above)
  • On that same page, there will be a matrix of berth classes with links to view availability
  • Click on any link to view availability for any train (if the link is disabled, that class isn’t available on that train)
  • If there is no availability under the general quota, change the drop-down list to “foreign” quota
Find Train Availability eRail.in

You can see the quota drop-down list in the top right corner. This is where you can search the FTQ. Also note the Train List, the Day Matrix, the Class/Availability Matrix, the Train Schedule (once you click on a train from the train list) and even the length and time of the stops (halt time).

This is where it all gets frustrating. You’ve spent hours planning an adventurous itinerary, but now you can’t find any availability. It’s best to start with your ideal train, check the general quota, then check the Foreign Tourist Quota (FTQ), and if that fails, find the next best train and check its availability.

It’s easy to forget to check the FTQ, but as I just found, it is a goldmine of last minute availability. I actually spent 3 hours today in Bangalore cancelling all of our tickets and rebooking under the FTQ. And guess what, no more wait-lists; we’re confirmed on all trains and we’re only 3 days from departure.

Step 3. Reserve Tickets

While finding availability is the tough part, booking the tickets is the frustrating part. The word ‘orderly’ doesn’t exist when booking tickets at stations. To make sure you get a turn, you’ll firstly need to stand tall, exude some confidence, and maintain a wide berth to block people who try to push ahead of you. But if you’re already in India, you’ll know all about this, so I’ll get to the nitty gritty.

To book Foreign Tourist Quota (FTQ) tickets, you must go to a station with a foreign ticketing window. Which stations have these windows? Your guess is as good as mine and my guess is as good as the official documentation, which is completely non-existant. Welcome to Indian train travel.

You can book general quota tickets online, but my foreign credit cards won’t work on the official website, so there goes that idea. Plus most of my recent tickets are on the FTQ, so that’s no good anyway.

You must fill out a reservation form before approaching the window. If you don’t, they’ll just make you do it at the window, which turns chaos into madness. It’s best to come prepared, so here’s the link to the online Indian train ticket reservation form that you can pre-fill and print to be fully prepared. Make sure your information is correct and don’t leave the ticket counter until you check every detail on every ticket.

The Process to Cancel Tickets

If you plan to cancel old tickets to book new tickets (maybe because you’ve found availability on the FTQ), you’ll need to fill out the same reservation form, but with the details of the tickets you plan to cancel. There are no fields indicating it’s a cancellation, so you can imagine how this can turn into a mess.

Also, make sure you book your new tickets before cancelling the old tickets. Because if availability disappears, it may be best to hold you old tickets. But if you cancelled them first, you can end up in a worse position. Don’t worry about the money difference, just ask the ticketing person to issue all of the new tickets and when they ask for the money, hand them the tickets to cancel to offset the cost.

Step 4. Check Wait-Lists

When you make a booking, you’re given a PNR number. You can use that on eRail.in to check the latest status of your ticket. This doesn’t matter too much if you’ve worked enough magic to find confirmed tickets, but it’s very important if you’re wait-listed. Why? Because if you don’t get off the wait list then you can’t get on the train.

Lots of people will explain that there are many cancellations because they’re cheap. (The cancellation fee is only $1 to $2.) And that’s fine if you’re going solo, but if you’re a group, like I’ve mentioned before, it’s unlikely you’ll all get confirmed for seats or berths next to each other. And on a 40 hour train trip, that’s not so nice.

But if you are in the unenviable wait-list position, it’s important to understand the numbering system. When you enter your PNR number into eRail.in, you may see something like WL30/WL20. That means that at its peak, the wait-list had 30 people on it. But now, your ticket is number 20. Only the second number will drop.

Once you pass WL30/WL1, you may see something like WL30/RAC14. That means you now have a seat, but not necessarily a berth. You must go all the way from WL30/RAC 14 to WL30/RAC 1 before getting a confirmed berth. It’s actually more complicated than this, and there are many more variables, assumptions and exceptions, but they’re the basics.

If you want much more detail, read Steve’s outstanding post over at IndiaMike.com.

Posted in Adventure Travel, Featured, How-To Guides, India | April 18th, 2011

13 Responses to HOW TO: Plan and Book a Train Trip in India

  1. I am a frequent traveller to India who finds this post very informative. I love India! Thankyou. The best way to immerse in the beauty of what India has to offer is by train. I have great experience as well with bookings in Kolkata. There is a booking window for women hardly any line and a huge one for others! I kind of felt special however understanding the ‘tier’ structure takes a little while. Everything is very ‘unknown’ in India and train travels is the best rough guide to exploring and soaking up a new world of adventure and appreciation in India!

    • Thanks for he input. I’d heard about the women quota, but wasn’t too sure if it still existed.

  2. Have you tried cleartrip.com for online train booking its a better portal than the official indian railway portal where you can also online book tickets. So no need to go to stations with forms and all that.

    • Hi Priyanka, thanks for the tip. We tried Cleartrip, but our foreign credit cards wouldn’t work there either. I found eRail.in + going to the station myself gave the best result. Plus I don’t think you can book foreign quota tickets online at all. It would be nice if the government opened their system up a little more so other websites could make the process more streamlined. :)

  3. Rail tourism is also best to roam in India. This blog has enough information to check which train is available for your tour.
    http://www.facebook.com/pages/ROIUnlimited/154616501256245

  4. there are no rule and regulation in India.there on timing of India train.newcomer can not get ticket easily.it is big problem of India train system.

  5. I didn’t even know there are foreign tourist quota! Going by typical Indian thinking – what do you have to do to ‘prove’ that you are a foreign tourist? Now, that I am living in UK, when I go back, do I qualify for that quota? :)

    Anyway, yeah, the online portal is nice to use, but gets stuck around payments often. Personally, I still preferred to use it compared to getting in the queue.

    Also, around your point on enjoyable trains – everyone would have a different opinion (for me, say, I like overnight trains) so anyone using your great trips should have a bit of think on that before going for booking the tickets.

    • Hi Abhijit,

      I believe you need a foreign passport to book the tourist quota. I didn’t have mine, but they let me off after a lot of pleading.

      We also had problems with the online payments, which is why we went to the station. Plus you can’t book the tourist quota online.

      All the best for your train travels.

  6. hey there’s a site called http://www.irctc.com…i always book my train tickets there and it’s really convenient and you can book about 2-3 months in adavance and pay by credit card.

    • Hi Megha, do you know if international credit cards work? That’s the biggest problem we had with other websites. Also, not being able to book the tourist quota online was a problem. Many thanks for the link.

  7. sorry i meant http://www.irctc.co.in

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